It’s Volunteer Hours Roundup Time!


September marks the end of the volunteer reporting  year for Ice Age Trail volunteers. Pull out your calendars, download your forms, and log all those miscellaneous hours spent on trail work of all kinds that you might have overlooked. That might include work you do on your own or in a small group, miscellaneous administrative work, meetings (well, maybe not this year so much), etc. Think of it as catch-up time, for all the hours you may have intended to report but let slide during the course of the year.

If you have done all your volunteering at an event this year where you signed in (work day or meeting, for example), then your hours have been recorded already. It is the others you need to make sure you send in now. (In many cases, if you were working with a project leader on a trail project, your hours were recorded by the project leader for you this season.)

Trail adopters, mowers, writers, chapter officers, anyone who works at or attends other than at a formal “event”, this means you!

Download your Individual Hours Log here: Word format | Excel format.  Records for the period ending this September should be sent to

Because of the tight time requirements for reporting at the end of the month, please send in your report-to-date as soon as you can, and follow it with a supplement if any additional hours pop up before the end of September.

The process is changing in October

A new page on the IATA website ( explains the Alliance’s new approach to record-keeping, which we will be following beginning next month. Beginning then, you will have to record your hours on the Individual Hours Log form, which you can download from the web page. You should use the same page to report your current hours as well (hours through September). On the home page, just click the big yellow VOLUNTEER button at the top of the page and scroll down past the numbers.

Some volunteers print out a page and keep it handy to write down hours as they occur; later they transfer the entries to the page on their computer so they can email it to the record keeper. Others use a notebook or a page on their smartphone. Whatever system works best for you, just be sure to use it, and then submit the hours on the form on your computer using email. 

Beginning in October, please email them directly to Libby Stupak,, who will be reporting all hours next year. Then mark your calendars to send them at the end of December, March, June, and September (and repeat every year).